Z Car Club Queensland

General Meeting Minutes - November 2009

Meeting Scheduled:

6.30 PM 28th November 2009 – Meeting commenced at 6.45 PM

Meeting Location: Shannons Club Room, Newstead.

Attendees: Casey Tredinnick (CT); Mike McKelliget (MM); Jason Hassard (JH); Wilbur Graham (WG); Peter Hetherington (PH); Alan Croft (AC); Rob Learmonth (RL); John Gilbert (JG); Richard Graham (RG); Greg Hutley (GH); John Cade (JC); David Healy (DH); Dustin Marshall (DM); Richard Greenup (RG).

Apologies: Jason Lea (JL); Danny Jupp (DJ); David Robertson (DR); Greg Alderding (GA)

Guests: None

Vice President’s Report:

DM working on web site changes that he will be sending to Simon to implement
Club meeting will be scheduled every second month.
DR has been requested to organise a breakfast run in January 2010 and also the Christmas in July event

General Items Discussed

WG will be taking over membership records;
A new membership form is being drafted, and will include bank account details;
Membership form will include information on club merchandise;
JG will be looking after the Club PO Box and distributing mail to required parties;
Possibility of an increase in membership fee discussed, no decision reached;
Printing of membership cards discussed, decision to stay with existing provider agreed;
Reported that most new members are recruited via the Internet Web Page, therefore agreement to revamp existing web page;
Suggestion to get Club Business cards printed so that they could be distributed during events to advertise the club was discussed. It was decided to revisit this suggestion at a later date;
Redrafting of Club logo was also discussed, not decision made on this matter;
Suggestions on ways to attract more club members was requested by DM;
One suggestion by CT was a club organised swap meet;
JC suggested a club run down to Lismore to coincide with the Speed on Tweed event.

Merchandising Items Discussed

JH suggested getting a quote on to cost new club stickers that would include the club address. Authorised to spend $150.00 on the purchase of 300 club stickers;
GH suggested putting date sticker on membership cards;
JH advised that there were still some surplus stock available, such as Black and White Polo Shirts for $25.00, also limited stock of NDN09 gear such as sports bags and event programs;
JH requested that a merchandising order form be included in the Club Newsletter.

Treasurer’s Report:

General Account

Closing balance:- $9,900.80

NDN09 Account

Paid Southern Downs Regional Council $600.00 for use of facilities;
JL still to pay for NDN09 participation, monies drawn out of General Account;
NDN09 didn’t cost the Club any money to stage the event;
Closing balance: $451.00.

Secretary’s Report:

Waiting on handover of documentation from MM, received at start of meeting;
One concessionary registration letter sent.

Business Arising:

Previous month’s minutes reviewed and agreed;
AGM minutes reviewed and agreed.

New Business:

Club direction and changes for 2010; (discussed)
Website changes; (discussed)
General club meeting venues, content and dates for 2010; (discussed)
Membership cards; (discussed)
Merchandise; (discussed)
RG agreed to publish a quarterly newsletter, he also suggested that there be a one page mailout from the Club Secretary for any urgent news items;
Member contact info and all other relevant info needed to be passed on to the new committee; (Completed)
Issues regards Z Car Club entering teams into the “Six Hour Mountain Relay Event” over Easter Weekend 2010;

Completion and submission of entry forms; (Finalised)
Payment of entry fee; (Completed)
Suggestions for names of the 2 teams; (ZCCQ RED & ZCCQ BLUE)
Other Club members who intend to attend event and assist with running of the teams; (Still seeking interested parties)
Nominations for the Team organiser/tactician role; (John Cade agreed to take on this role)
Setting up of planning group for this event. (not finalised)

New Club Postal Address is:-

The Secretary
Z Car Club Q Inc
PO Box 5289
Alexandra Hills
QLD 4161

Nominate Next Meeting Date:

7:00 pm on 28th January 2010 @ Shannons Club Room, Newstead.

Meeting Closed: 8.05 PM

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