Z Car Club Queensland

General Meeting Minutes - November 2010

Meeting Scheduled:Thursday 25th November 2010 @ 7:00pm – Meeting commenced at 7:05pm

Meeting Location: Shannons Club Room, Newstead.

Meeting Agenda

Guest Speaker : None
Apologies:
Previous Meeting Minutes (for review and approval)
President/Vice President’s Report: (neither will be attending)
Membership Secretary’s report:
- Membership Report
- New Members
Treasurer’s Report:
- General Account (not available, at auditors)
Secretary’s Report:
- Concessionary registration letters
- General club correspondence
Business Arising:
- Review tabled “Discussion Paper” on suggested club event to be held at Lakeside Raceway during the 2011 season.
- Discuss who needs to provide input so that the CAMS affiliated club application form can be completed and submitted.
- Discuss which Morgan Park Raceway Super Sprint Series, “A” or “B” will club members be entering for the 2011 season.
- Update on the one ACTION item put on hold:-
- A forum to be hosted on the club website and maintained by a nominated club member.
- A recent update by Charles Jardine from the “Festival of Sporting Cars” advised that the planned Easter 2011 Meeting at Eastern Creek Raceway is going ahead, therefore all the club members who intend to attend this event need to notify the nominated committee member of their intent.

Attendees:

AH chaired the meeting.

Guest Speaker : None

Apologies:

Previous Meeting Minutes (approved)

President/Vice President’s Report: (neither in attendance)

AH advised that he has taken over the responsibility of the keys to the Shannons’ Club Rooms
AH advised that Dustin Marshall may be unable to attend all club meeting during the 2011 year.

Membership Secretary’s report:

WG advised that he has received 45 membership renewals and is still waiting on fifteen plus members to renew their membership for 2011.

Treasurer’s Report:

Secretary’s Report:

PH advised that all surface correspondence sent to the Club PO box is collected by JG and all internet correspondence received had been forwarded to all financial club members.

Business Arising:

PH tabled “Discussion Paper” on suggested club event to be held at Lakeside Raceway during the 2011 season. Feedback/Suggestions put forward at the meeting were:-

PH advised that he had received agreement “In Principal” to proceed with organising an event along the lines as set out in the discussion paper from: - JL, DM, JG and JH.
TT raised an objection regards allowing unknown passengers into his car from a legal and risk perspective.
TT also stated that in his opinion the club could be up for legal action if any passenger or passengers were injured during the event.
TT stated that he was not in favour of any event being held using the suggest format.
TT stated that he considered the risk to the club of possible legal action was too high.
AH also agreed with the points and suggestions raised by TT
TT and AH suggested that a revised format be considered and suggested a “Driver Coaching or Monitoring” event be staged instead of the “Sponsor” event.
MN suggest another possibility would be to run the event along the lines of a “Test and Tune” event
GA stated that he was in favour of staging an event as per the “Discussion Paper”.
PH advised that he would investigate an alternate event format taking into consideration the points set out above.

Discuss who needs to provide input so that the CAMS affiliated club application form can be completed and submitted.
- This item was put on hold, needs to be completed and submitted to CAMS with the required funds before the 30th December 2010.
Discuss which Morgan Park Raceway Super Sprint Series, “A” or “B” will club members be entering for the 2011 season.
- It was agreed to recommend that club members should elect to compete in the Morgan Park Raceway Super Sprint “A” series for the 2011 season.
Update on the one ACTION item put on hold:-
- A forum to be hosted on the club website and maintained by a nominated club member.
- Because DM wasn’t at the meeting and he was to provide an update on this matter it was decided to put this matter on hold until the next General Club Meeting.
A recent update by CJ from the “Festival of Sporting Cars” advised that the planned Easter 2011 Meeting at Eastern Creek Raceway is going ahead, therefore all the club members who intend to attend this event need to notify the nominated committee member of their intent.
- An update regards the “Festival of Sporting Cars” Easter 2011 event was received from CJ on the day of the meeting. The update confirmed that the event would be held over the Easter weekend, 2011 and the venue would be Eastern Creek Raceway, Sydney and that further details would be forthcoming.
- This matter was discussed but no decision was made at the meeting.

New Business:

AH advised the meeting that he had been contacted by the editor of Race Magazine to submit an article about the “LapZ at the Lake” event and also to provide photos, which he achieved before the close off date.
AH conducted a slide show of the photos he had sent to Race Magazine for the “LapZ at the Lake” article.
DH suggested that a possible destination for a Club social event would be a day trip out to a pub in the town of Goomeri along some excellent driving roads. It was suggested that this could be a possible destination for the CIJ event for 2011. The meeting agreed that this was a matter that should be discussed with DR.
AH requested club’s backing to set up a Technical Library. After some discussion it was suggested that a better option was to set up a register listing owners and what manuals they possessed. No Action Item was assigned on this matter.
AH raised the suggestion of setting up a Club Championship, to be awarded at the end of each calendar year. There was a general discussion on this matter with for and against points debated.
PH was assigned an Action Item to get feedback from the Club Membership on this matter.
RG made a suggestion to load all QLD motor sporting events into the Club Website events calendar. This would give owners of club registered cars greater freedom to drive their cars without the worry of insurance coverage (travelling to or from an event).

Nominate Next Meeting Date:

Meeting Closed: 8:35pm