Z Car Club Queensland

General Meeting Minutes - July 2011

Meeting Scheduled:Thursday 28th July 2011 at 7:00pm

Meeting Location: Club Meeting in the New Shannons Club Rooms - 5/305 Montague Rd, West End

Attendees:

Guest Speakers : none

Apologies:

Previous Meeting Minutes approved and posted on club website

President's Report:

JLS – Just returned from a great overseas holiday but had been monitoring progress of the recent “LapZ at the Lake” event. Observed that there had been a good rollup for the event. Also mentioned the CIJ event scheduled for the upcoming weekend.

Membership Secretary’s report:

Membership Report

Currently there are 99 financial club members that include 15 partner memberships. Since the last meeting 5 new members have joined the club.

Treasurer’s Report:

JG not in attendance but forwarded an update on the financial position of the club to PH.
PH advised the meeting that the current balance in the club’s general account stands at $xxxx without any pending debts.

Secretary’s Report:

Since the last meeting all electronic mail has been forwarded to all club members. There has only been one request for a concessional registration letter.

Business Arising:

Aubrey Hughes provided an update on a letter of request for information sent to Bill Campbell regards the possibility of hiring Morgan Park for LAPZ 2012.
- So far he has not received any reply regards his request from Bill Campbell.
- AH also stated that the level of interest he was experiencing regards this event was very low.
- There was a general discussion regards this event between meeting members with many points raised and at the end of this discussion the general consensus was to cancel the preposed 2012 event at Morgan Park raceway and reschedule it 2013 with a change of venue to either Lakeside Race or Willowbank.
AH provided an update on the preposed Motor Sport day at Queensland Raceway, Willowbank scheduled for 1st October 2011.
- AH stated that so far he has only received 4 replies from club members regards taking part in this event. Suggested that he was considering cancelling this event because of the very poor level of interest show.
- Meeting members engaged in a discussion regards this event with a general consensus reached that details regards this preposed event should be resent to all club members and possibility to other club forums.
PH provided an update on participating in the Victorian 6 Hour Regularity Relay event at the Phillip Island Circuit Victoria, scheduled for August 2012.
- PH advised that so far he has received “Expressions of Interest” from 19 club members interested in competing in this event in 2012, which is enough to form 3 teams.
- PH also stated that later this month he would be requesting information from all those who have lodged their interest, to provide information that will be entered onto forms, issued for the 2011 event, and these forms would be sent to the organisers of the Relay as a “Strong” expression of interest from members of the Z car Club of Qld.
DR gave an update on the CIJ 2011 event.
- DR advised that the CIJ was fully booked with 59 people on the River Cruise, 63 people going to the Saturday Night Dinner and 60 people booked for the Sunday Lunch at Lennox Head.
- DR also stated that this is the largest CIJ event staged by the club so far.

New Business:

DR stated that he considered that it was in the best interest of the club to keep the bottom line (balance of the general account) at or above its current amount of $xxxx - .
RE stated that he considered Motor Sporting events should not be considered as a method for rasing funds and that the club need to look at other avenues to raise funds.
The date and location for this year’s AGM need to be finalised. Possible date is Saturday 29th October 2011, time and location yet to be agreed.

Nominate Next Meeting Date:

7:00 pm on 29th September at Shannons Club Rooms 5/305 Montague Road, West End.

Meeting Closed: 8:45pm

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