Z Car Club Queensland

General Meeting Minutes - May 2011

Meeting Scheduled:Thursday 26th May 2011 @ 6:30pm – Meeting commenced at 6:45pm

Meeting Location: Club Meeting in the New Shannons Club Rooms - 5/305 Montague Rd, West End

Meeting starts at 6.30pm Sharp please get there earlier

Meeting Agenda:

Guest Speakers : Phil Ross from Shannons

Apologies:

Previous Meeting Minutes (no minutes available for review and approval)

1. President’s Report:

2. Membership Secretary’s report:

Membership Report
New Members

3. Treasurer’s Report:

General Account

4. Secretary’s Report:

Concessionary registration letters
General club correspondence

5. Business Arising:

6. New Business:

PH to table documentation regards a possible competition event at the Phillip Island Circuit Victoria, scheduled for August 2012.
Request authority to purchase more Window Stickers (Large size in Black & Clear).
Discuss club member’s attendance at upcoming “All Japanese Day” event scheduled for 19th June 2011.
PH’s future in the role as Club Secretary beyond November 2011.

7. Nominate next meeting date

8. Meeting Closed

Attendees:

Guest Speakers : Phil Ross gave a presentation outlining the features of the new Shannons Club Rooms and also ran through the protocol required to be followed by all clubs using the facilities. Phil also did an extensive rundown of all the insurance polices (Car, boat, house, spare parts, trailer & unspecified personal items) to name a few, that are available through Shannons. I suggest that you contact Shannons for a more detailed breakdown of what is available to meet your specific needs.

Apologies:

Previous Meeting Minutes No minutes were presented from the previous Club

President's Report:

JL - Club President was not at the meeting.
DM Informed the meeting that the “LapZ at the Lake 2011” event turned out to be a success after a very shaky start. This was mainly because entries were very slow coming in but the required number was reached and the event provided a small profit. There were 38 Z’s out of 72 participants at the event and all but 3 of the vehicle were of Japanese manufacture. This event was a $14,000.00 exercise after taking into account the track hire fee, breakfast costs and other sundry costs. The new club badges also sold well at the Lakeside event.
DM has also received several “Thank You” emails since the event from participants who enjoyed the event immensely. Dustin then advised that he would be looking for someone else to that over the reins and organise any future “LapZ at the Lake” events

Membership Secretary’s report:

Membership Report

Currently there are 91 financial club members that include 14 partner memberships. Since the last meeting 3 new members have joined the club.

Treasurer’s Report:

The current balance of the club’s general account is $xxxx credit.

Secretary’s Report:

Since the last meeting all electronic mail has been forwarded to all club members. There has only been one request for a concessional registration letter.

Business Arising:

WG announced that MN would be taking over the role of Membership Secretary from him. The meeting members acknowledged the wonderful job WG had done in this difficult and challenging role over the last few years and thanked him for his efforts whilst carrying out the role. MN was also warmly welcomed into the role.

New Business:

PH to table documentation regards a possible competition event http://www.6hourrelay.com.au/ at the Phillip Island Circuit Victoria, scheduled for August 2012.
- PH requested permission from the meeting members to survey club members to gauge support for the possibility of entering a team or teams in this event http://www.6hourrelay.com.au/ in 2012. Permission was given by the meeting members.
Request authority to purchase more Window Stickers (Large size in Black & Clear).

DR requested permission from the meeting members to purchase more “Z Car Club Window Stickers”. Permission was given by meeting members to purchase more BLACK stickers with DM to organise.

Discuss club member’s attendance at upcoming “All Japanese Day” event scheduled for 19th June 2011.

DR raised the upcoming “All Japanese Day” event scheduled for 19 June 2011 and suggested that it was an event worth supporting and hoped there would be a good turnout of members from our club.

PH’s future in the role as Club Secretary beyond November 2011.
- PH advised the meeting that he intended to remain in the role of Club Secretary up until the AGM in November 2011, but although he would remain a member of the club after the AGM he would not be nominating for or accepting any nominations for any position within the Club Committee.

Carried Over Business:

DR gave an update on the next Club Social event which is the “Christmas in July”. There are 67 people booked in for this event which is the biggest group ever booked into a club social event.

Nominate Next Meeting Date:

7:00 pm on 28th July at Shannons Club Rooms 5/305 Montague Road, West End.

Meeting Closed: 8:15pm

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