General Meeting Minutes - September 2011

 

Meeting Scheduled: Thursday 29th September 2011 at 7:00pm

 

Meeting Location: Club Meeting in the New Shannons Club Rooms - 5/305 Montague Rd, West End

 

Meeting Commenced at 7:00pm

 

Attendees:

Guest Speakers : Danny Castro who had his first race in 1962 and has been involved in all aspects of motor sport since. Currently he is a member of the Classic Rally Club of NSW and is driving a Datsun 2000 sports in competitions.

 

Apologies:

Previous Meeting Minutes  approved and posted on club website

President / Vice President's Report:

• JL advised that the proposed event at QR on the 1st of October had been cancelled due to lack of interest.
• JL announced that 2 club members (MM and RE) had done very well when competing in the Classic Targa Adelaide tarmac rally.  Their excellent results from this event can be located at:-      http://www.rallyresults.com.au/targa/SCTA2011/index.asp
• As the AGM is scheduled for the 23rd of this month we should be encouraging people to attend.

 

Membership Secretary’s report:

• Membership Report
  • 100 financial members that includes 15 partners.
• New Members
  • One previous club member has renewed their membership.

Treasurer’s Report:

• General Account
  • JG was unable to attend but PH advised the meeting of the current balance of the club’s general account.

 

Secretary’s Report:

• Concessionary registration letters.
  • Only one concessional registration has been requested since the last meeting.
• General club correspondence.
  • All correspondence received has been forwarded onto all club members.

Business Arising:

• Table a discussion paper “Suggestions on how to enable the club to grow mainly through an increase in its membership” compiled and submitted by Bob Gordon and inserted below.

 

Z Club of Queensland
To Club Executive
Re: Club meeting held 28th July 2011
I took on board DR’s concerns about the finances of the Club and the need to protect (and grow) the bank. I have not read the clubs constitution and as such I believe that it would be, in broad terms to be supportive of motorsport and the interest of the members and the Datsun brand.
If you take a simplistic view, then the club must do “things” that support that. So, from Thursday’s meeting I took away Robin’s thought that the only way the club can grow is to increase its membership and this is the challenge. I would like to offer the following suggestions:

1. Develop a document that details the benefits of being a member

a. Use this to determine if there is scope to increase membership fees

• They must be seen as true benefits as to why someone would part with their money to join.
• Membership is not restricted to only Z car owners but all those interested in auto club fellowship

b. Use this to establish opportunities to increase benefits to members

• Motorsport opportunities
• Social Opportunities
• Special presentations

c. Use this to establish “who” are our members and “what” do they want

• Are they a member for motorsport reasons
• Are they members for Social reasons
• Are they members for other reasons
• Does the club name drive potential members away

2. Look at the structure of the Club

a. Is it set up to target the opportunities

• Has sub committees that report to the board been considered as a way of relieving the executive of all the work
• Are the opportunities being targeted in any way
• Has a membership drive been attempted in any motor racing magazines
• Have Nissan be approached to see if they would allow a link to a club application form

 

I think back to the meeting when we had the representatives from AUSZCAR attend our meeting and the comments that were written by them on the AUSZCAR site after that meeting. The reps were disappointed in the format of the meeting. Their expectation was a talk fest about Z’s and not a club’s formal meeting. This suggests to me that the executive meeting should be kept separate (minutes are on the web site for those who are interested) and a “social” meeting set up that may attract more people and maybe more potential members.
These are my thoughts and are open for any and all comment
Bob Gordon

 

• The points and suggestions raised in this paper were opened for general discussion and comment. This discussion went on for some time and a range of comments, suggestions and ideas were put forward. Some of these points were:-
  • Amalgamate with another club or clubs
  • Set up an umbrella club with several other club sitting under the umbrella club but retaining their club name and identity.
  • Shift the club focus so that more effort is put into organising social events.
  • Elect a leadership group that is more focused towards social events.
  • Change the membership fee structure.
  • Attend more events staged by other motoring groups such as the RACQ, Maclean’s Bridge at Lakeside etc and make a real effort to promote our club whilst at these events.
  • Organise more “Off the Cuff” “On the spur of the moment” social events.
  • Don’t restrict membership to owners of Nissan or Datsun vehicles.
  • Look at what other benefits we can offer to club members.
• This is just a small list of the points and suggestions raised but at the end of the discussions it was agreed that whilst all these suggestions and points were valid and had merit nothing would happen unless a sub committee was formed to focus on the social event organisation.  

 

• PH to request endorsement from the committee to continue working as a representative of the Z Car Club of Qld in the capacity of putting together teams to participate in the “Maclean’s Bridge at Lakeside - InterClub Regularity Championship” event scheduled for May 2012 as well the “Victorian 6 Hour Regularity Relay event” at the Phillip Island Circuit in Victoria, scheduled for August 2012.
  • Authorisation was given by the committee to PH to continue working as an official representative of the Z Car Club of QLD inc. in the capacity of putting together teams to participate in the “Maclean’s Bridge at Lakeside - InterClub Regularity Championship” event and the “Victorian 6 Hour Regularity Relay event” at the Phillip Island.
• Finalise the location, date and time for the Z Car Club of Qld AGM.
  • The AGM will be held on Sunday the 23rd October 2011at Jason Lea’s residence at 26 Canterbury Place, The Gap with a social event commencing at 10.00am before the scheduled start of the AGM at approximately 11.00am. 
• Request  “Expressions of Interest” from interested Club members regards nominating for a executive or committee position as all the existing roles will be dissolved and a new committee will be appointed at the upcoming AGM.
  • PH advised that no “Expressions of Interest” have yet been received.
• AH to give update on proposed QR Sprint Meeting scheduled for 1st October.
  • AH advised that although he had originally received 12 expressions of interest regards this event only 3 people put in an application and paid the entry fee. Therefore it was decided to advised QR that the Z Car Club would not be participating in the event.




Committee Positions	Incumbent	Intends to nominate
President.	JL	Yes
Vice-President.	DM	No
Secretary.	PH	No
Treasurer.	JG	Yes
Social Secretary	DR	Yes
Communications Officer.	MM	No
Membership Secretary.	MN	Yes
Northern Rivers Representative	RL	No
Merchandising Officer.	JH	No
General committee members.	GA	?
General committee members.	RG	?
General committee members.	AH	?
General committee members.	WG	?




 

New Business:

• Getting new members and /or putting on events for existing members and prospective members.
  • JL has contacted Warwick District Sporting Car Club who confirmed that the June 2012 Queens Birthday Weekend was “booked” for the Z Car Club of QLD to organise and run an event (format yet to be finalised).
  • This proposed event was discussed with the general consensus that with the existing lack of interest show by club members this event was a “No Go”.
• DR suggested that the CAMS club identification number issued to the Z Car Club of QLD be printed in the membership cards. This number is 1080380.
• DR advised that there were still 12 Club badges available at a very reasonable cost of $10.00 to financial members.
• DR suggested that the committee review the current club insurance because Shannons seems to be offering a good deal on club insurance.

 

Nominate Next Meeting Date:

• Thursday the 24th November 2011



Meeting Closed: 9:15pm

 

 

 

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